Preliminary Notice of the 2020 and 2021 Annual General Meetings of the Victoria Ballroom Dance Society
I am pleased to inform you that the annual general meetings for 2020 and 2021 will be held on Wednesday, October 20, 2021 at 8:00 pm in the Gym at the Cedar Hill Recreation Centre.
A detailed formal agenda will be sent to members on September 29, 2021. We would like to give you an opportunity to propose a resolution (special or ordinary) at the AGMs. Please refer to the VBDS Bylaws and our Constitution for further information.
We require your resolutions by Wednesday, September 22, 2021. Please submit these via email to firstname.lastname@example.org or in person to a director: Lynne Jordon, Rolands Muiznieks, Brian Mason, Jay Schmidt, Ron Tannhauser or Michael Kittel.
As you may know, VBDS is required to hold annual general meetings of members under the Societies Act and VBDS bylaws, to elect directors and set membership dues, among other things. The 2020 AGM was delayed due to the pandemic, but is required to be held by November 1, 2021. Normally, the 2021 AGM would be held in November, but the board determined that both meetings would be held on the same date. Please be sure to mark October 20, 2021 in your calendar, and plan to attend these important meetings of the society.
Lynne Jordon, President
On Behalf of the Board of Directors
The Victoria Ballroom Dance Society is a social club — this is one of the considerable benefits we bring to both ballroom instruction and our events. Asking different people to dance is encouraged. Either the gentleman or the lady may ask for a dance. This not only strengthens the social dimensions of the club, by allowing members to meet others (something that is an important part of the mandate and purpose of the Society, and very important in a volunteer-based organization like VBDS), it also increases comfort and confidence in dancing with multiple partners, and for some dancers, affords important opportunity to strengthen Lead or Follow dance skills.
Dance etiquette requires that one should avoid declining a dance under most circumstances. If one does not feel comfortable doing a particular dance, it is a good idea to offer to partner for a subsequent dance in its place. There is no correct way of refusing an invitation on the basis of preferring to dance with someone else. According to tradition, the only graceful way of declining a dance is either (a) you do not know the dance, (b) you need to take a rest, or (c) you have promised the dance to someone else. Also, declining a dance means sitting out the whole song. It is most inconsiderate to dance a song with anyone after you have declined to dance it with someone else. If, on the other hand, someone makes inappropriate advances or remarks, you are within the bounds of etiquette to politely but firmly decline any more dances. All dancers are encouraged to show respect at all time for other dancers.